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5 Easy Tricks to Find Great Candidates Online


Guest Post from our partner, Resume Library

A shortage of talent is the biggest challenge in recruitment right now. Recruiters are turning to resume databases to help find the best available talent. Despite there being millions of candidates online, most recruiters only scratch the surface and search a tiny fraction of the talent on offer.

James Boshier from the leading U.S. job board, Resume-Library, shares five easy tips on sourcing the best talent online.

1. Master the basics of Boolean

Use ANDs, ORs & NOTs to expand or refine your resume database search for a first quick and easy win.

Resume Library Venn Diagram

Sales AND Admin returns resumes matching both words.
Sales OR Admin returns resumes matching either word.
Sales NOT Admin returns resumes that contain the word Sales but exclude any that contain Admin.

Putting words in quotes requires an exact match of the phrase.
Sales Manager will return candidates with the words’ Sales’ and ‘Manager’ anywhere in their resume whereas…
“Sales Manager” will only return resumes with the exact phrase, e.g., both words next to each other.

You can hook all of these techniques together to create complex Boolean searches, however, be careful; you need to use brackets when combining the operators AND, OR & NOT.

Still confused? Then cheat! Most resume databases have dictionaries of searches you can use or edit. Such as this one from Resume-Library.

Resume Library Boolean

2. Use synonyms to find hidden talent

What’s the difference between an Account Manager, a Client Success Manager, a Customer Champion, or a Client Relationship Specialist? Not a lot! Different businesses call similar roles very different things.

Use synonyms to find thousands more candidates. Check out this example:

Resume Library Keywords 1

Looking for “Personal Assistant” returns 6,102 candidates.

Resume Library Keywords 2

Adding synonyms of similar job titles returns 8,733 candidates. You’re probably thinking: “But I’m not a human thesaurus! How am I meant to think of all those different job titles?” Use platforms like, which uses AI to suggest different job titles. The AI is based on millions of resumes, identifying patterns of similar job titles.

Resume Library Keywords 3


3. Create Resume Alerts

Save your search as a Resume Alert so that you get notified when a new candidate becomes available. You can choose notification frequency: immediately, hourly, daily, or weekly.

Resume Library Alerts

Alerts are sent straight to your inbox so you can quickly contact the candidate and hopefully get in touch with them before anyone else.

4. Play the numbers game with Invite to Apply

Do you want more quality candidates to apply to your vacancy? Send out messages to matching candidates inviting them to apply to your role.

Simple steps:

  1. Create a resume search (using the techniques you’ve just learned)
  2. Select Invite to Apply (either choose candidates individually or bulk select the top matches)
  3. Select the vacancy
  4. Add some personalization to the message and hit send!

Just watch those extra applications come flooding in.

Resume Library Invite

5. Search passive candidates to find the real gems

99.3% of recruiters search candidates that have recently uploaded a resume. While that makes a lot of sense, millions of passive candidates aren’t being contacted and could be ready for a career change! Stand out from the crowd and contact candidates that registered two to five years ago.

Use data to increase your success rate.

The average length someone stays in a job is currently two years and four months; however, this varies massively by industry and role:

Data Analyst

1 year 2 months

Nursery Practitioner

1 year 3 months

Marketing Executive

1 year 5 months


1 year 8 months

Sales Executive

2 years 1 month

Registered General Nurse

2 years 7 months

HGV Driver

3 years 2 months


4 years 5 months

Police Officer

13 years 1 month

Change the filters on your resume search to target older candidates who might be tempted by a new role.

Top tip: Keep in mind career progression. Keep your search quite broad and focus on skills rather than job titles. For example, a person who was a Junior Sales Associate five years ago is likely to be looking for a more senior role now.

JazzHR seamlessly integrates with online candidate databases (including, so you can import candidates straight into your talent pool with one click.

About the Author:

James Boshier is the Head of Partner Success at Resume-Library & CV-Library, the online candidate databases feature 26 million+ resumes across America & the United Kingdom. James has been working in recruitment technology for nearly a decade and has a passion for helping recruiters use technology to make more hires. Over 12,000 clients trust & to source candidates across every industry.

Try JazzHR to streamline your hiring.


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