How JazzHR Helps You Track the Recruiting Data That Actually Matters

Last updated: March 20, 2026 

Originally posted: April 2, 2020

No two recruiting processes are the same. 

What matters to your team (like tracking a job’s business unit, a candidate’s work authorization status, or internal project codes) may not be relevant to another organization. And even within the same company, different departments often prioritize different data points based on how they hire, who they hire, and what success looks like. 

That’s because every hiring process is shaped by a unique combination of roles, goals, workflows, and constraints. 

Supporting that reality requires data that can flex with your process—not force your process to bend around rigid, one-size-fits-all tracking systems. 

In other words: to support your unique hiring process, you need unique, customizable data sets. JazzHR’s Custom Fields was purpose-built to solve this exact challenge. In this guide, we’ll break down how JazzHR customers put Custom Fields to work, powering personalized recruiting data across their hiring workflows. 

Standard vs. Personalized Recruiting Data 

Most ATS platforms come with standard data fields designed to support common workflows like job title, location, stage, source, and status. These fields create a solid foundation. 

But for many teams, they’re only a starting point. 

Standard fields can’t always account for the nuances of how different organizations hire or how different teams inside the same organization operate. As hiring becomes more specialized and teams scale, relying solely on predefined fields often forces teams to track important details outside the ATS or rely on workarounds. 

Personalizing your recruiting data fills that gap. 

Instead of relying only on predefined fields, you can create custom attributes such as: 

• Business unit or department. 

• Hiring priority level. 

• Internal job codes. 

• Referral source details. 

• Candidate availability or preferred start date. 

The result is a system that mirrors your real-world hiring workflows instead of forcing you to adapt to a generic structure. 

Leveraging Custom Fields in JazzHR 

Personalizing recruiting data isn’t just about adding more fields—it’s about creating a system that captures the right information, makes it easy to use, and turns that insight into action. 

Custom Fields help you tailor what you track in JazzHR so your ATS reflects how you actually hire. By capturing your most important data points directly within Jobs and Candidate Profiles, you can reduce manual work, improve visibility, and report on what matters most—without relying on spreadsheets or side systems. 

Here’s how Custom Fields translate personalized recruiting data into everyday impact for JazzHR clients. 

Centralize What Matters Most 

Custom Fields keep your unique data points inside your ATS—so recruiters, hiring managers, and leaders always have access to the same information. 

Instead of tracking important details in emails or spreadsheets, everything lives directly within Jobs and Candidate Profiles. This creates consistency across teams and reduces the risk of information being lost or overlooked. 

Create More Personalized Screening 

Recruiters can evaluate candidates based on criteria that actually align to the role and team. 

For example, you might use Custom Fields to flag candidates who meet specific certifications, have experience in certain industries, or are available within a specific timeframe. This leads to stronger shortlists, more focused interviews, and faster decisions. 

Search Your Talent Pool More Precisely 

Once your personalized recruiting data is captured, you can search using those custom attributes. 

This makes it easier to surface candidates who match highly specific needs, whether you’re filling a new role, reopening an old requisition, or building future pipelines. 

Build Reports That Match Your Hiring Reality 

Custom Fields allow you to report on the dimensions that matter to your organization, not just generic ATS metrics. 

You can analyze hiring performance by business unit, job type, priority level, or any other custom attribute you define. This helps leaders understand what’s working, where bottlenecks exist, and how to optimize over time. 

Scale Your Hiring Strategy 

As your organization grows, your data needs to evolve. 

Custom Fields give hiring teams the flexibility to personalize recruiting data today and adapt tomorrow, without switching systems or adding complexity. 

Whether you’re expanding into new markets, supporting multiple departments, or refining how you measure success, JazzHR’s Custom Fields let you update what you track as your hiring strategy changes. 

The result is an ATS that scales with your business, not against it, so your team can stay focused on hiring, not managing data. 

How to Set Up Custom Fields in JazzHR 

Admins can create and manage Custom Fields in just a few steps. 

To start creating custom candidate fields in JazzHR: 

1. Click Settings. 
2. Navigate to Templates. 
3. Select Internal Custom Fields. 
4. Click +Add Candidate Field. 
5. Name the Custom Field Name and select the field response type. 
6. Click Add This Field. 

To start creating custom job fields in JazzHR: 

1. Click Settings. 
2. Navigate to Templates. 
3. Select Internal Custom Fields. 
4. Click +Add Job Field. 
5. Name the Custom Field Name and select the field response type. 
6. Click Add This Field. 

Once created, users with access to Jobs or Candidate Profiles can begin entering data. From there, you can search and report on those fields across JazzHR. 

See How JazzHR Helps You Personalize Recruiting Data 

Custom Fields is just one of many ways JazzHR helps teams hire smarter and faster. 

From customizable workflows to built-in reporting and intuitive candidate management, JazzHR is designed to support the way real hiring teams actually work. 

Ready to move beyond one-size-fits-all recruiting data? Explore JazzHR’s pricing and plans to get started today.