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How an ATS Can Transform Your Hiring Process


In the current labor market, the time it takes to find and hire candidates is critical. Companies that are able to quickly connect with talent and automate their hiring process have an advantage over organizations that rely on manual recruiting. Whether tracking candidates in spreadsheets or using your own inbox to communicate with potential applicants, using time-consuming tasks to interact with job seekers wastes valuable resources and can result in less qualified hires for your business.

For those companies that are just getting started in automating their hiring process, moving to an applicant tracking system (ATS) can help speed time-to-hire and help find quality candidates faster. But just how does that happen and what areas of the hiring process does an applicant tracking system improve? Take a look at 10 specific ways that moving to an ATS can help you streamline hiring and make you more competitive in the current hiring environment.

10. One-Click Job Posting

When you incorporate an ATS into your recruiting process, you can easily syndicate your open positions to free job boards, paid job boards, and popular social media channels. With just a single click, you can post jobs online to dozens of popular free job boards and purchase job traffic through pay-per-click and pay-per-post job boards around the web. This level of efficiency ensures that top talent views your open roles where they are, improving your overall quality of hire and time-to-hire.

9. Selecting Great Candidates Together

A powerful ATS helps you find and attract stellar candidates right from the start. On top of that, it also helps to improve your team’s collaboration. How? With applicant tracking capabilities, like those offered through JazzHR, you can easily collaborate as a team when deciding which candidates you’d like to move forward with in the hiring process.

Your team can easily vote to advance qualified candidates or reject unqualified candidates. Alternatively, if they’re not suitable for the role now, mark their potential for future positions and keep them at top of mind as new positions become available. And when it comes down to it, your team will appreciate having a say in who gets hired for the open role.

8. Managing the Screening Process

One of the best features of an ATS is the ability to efficiently and effectively screen candidates. This capability gives you the flexibility you need to review and evaluate resumes, even while on the go. Recruiters and hiring managers know how challenging it can be to stay on top of all the applications and resumes that come across their desks, even for just one open position. Multiply that by 2, 3, or multiple open positions, and you can quickly see how this task can become overwhelming.

An ATS takes all that stress off your shoulders by filtering applications as they’re submitted. This means you won’t waste time reviewing applications for unqualified candidates. Beyond simple screening and filtering capabilities, applicant tracking system benefits include real-time feedback and discussion on candidate profiles. As the hiring manager or recruiter, you can easily comment on the qualities you like in a candidate and the ones you aren’t so enthused about. All members of your team will be able to see and access this feedback, ensuring total transparency and alignment as you move forward with your hiring plans.

7. Referral Benefit Management

It’s well known that referrals often result in the best hires for various reasons. Your existing employees:

  • Understand the workload the position entails, so they’re highly unlikely to recommend a candidate who cannot meet the demands of the role.
  • Know your organization’s culture, so they’ll know whether their referral would be a solid match.
  • Are clear about the skills required to succeed in the role, so they won’t offer a referral of someone who doesn’t meet that threshold.
  • Are personally committed to new hire success, so they don’t have to shoulder the burden of extra work themselves.

It’s apparent that creating a solid employee referral program is a strategic part of hiring. With JazzHR, building out your referral program and implementing it into your hiring strategy is simple and efficient. The platform streamlines the process of requesting referrals from your team, but it doesn’t stop there. It also offers an easily accessible method of staying up-to-date on the status of referrals, so employees won’t be left in the dark about whether their referral is still being considered. With JazzHR, you can count on your current employees to help you source high-quality candidates and extend the power of your ATS.

6. Interview Scheduler and Support

A crucial element to a successful hiring strategy is streamlining candidate communication. With dozens of applicants, staying on top of communications can quickly become a headache. But, there’s no need to stress. With the support of an ATS, you can ensure you never let a candidate slip through the cracks.

An ATS like JazzHR has built-in features to help you keep track of communication records and organize your calendar. You’ll be able to easily schedule interviews within the platform and send reminders to all participating parties. That means you don’t have to worry about missing a call or leaving an applicant waiting when it comes to interview schedules. These powerful scheduling integrations keep everybody in the loop from beginning to end.

What’s more, the built-in feedback functionality of JazzHR means you can leave notes about interviews and candidates, so your team is kept in the loop on what kind of questions to ask and characteristics to look for. It’s no secret that interviews are more successful when your team asks insightful questions and compares and assesses a set list of traits. An ATS empowers you to use score-based evaluations and make more informed hiring decisions.

5. Collaborating with Ease

An ATS lives and breathes collaboration by giving your team quick and easy access to notes, records, and candidate profiles. After each interview, you can log notes about how the conversation went and rate the strength of candidate responses to your questions. All the feedback you input is matched to their candidate profile, keeping your records organized and ensuring you don’t lose track of where your information is.

This gives hiring managers and recruiters peace of mind when they jump into interviews with candidates since all they need to do is pull up the profile to see the most updated records on the person they’re interviewing. After the interview ends, your team can rank the candidate based on their evaluation and offer their own feedback, helping progress your pipeline and refine your search.

4. Eliminating Redundant Tasks

Eliminate the unnecessary and automate the mundane. JazzHR offers capabilities for recruiting workflows that give you end-to-end customization of your recruitment process. That level of control over your technology means you can ensure your tools work for you, not against you

Armed with the right ATS, you can make sure your hiring process is running smoothly and keep your hiring team focused by automatically assigning and delegating tasks. With the insights available from your applicant tracking system, you can clearly see what stage each candidate is at within your hiring process.

3. Sending Emails Automatically

Crafting, sending, and organizing emails is time-consuming, especially when juggling dozens of applicants. The right ATS lets you create drafts and templates for email responses, so you can dictate when communications are sent to candidates. Choose from your pre-saved templates, dictate the recipient, and schedule the intended delivery time. This automation saves your team countless hours replying to applicants and helps you build a well-oiled hiring process that keeps the candidate experience top of mind.

2. Building Offers and Automating Signatures

Another feature of an ATS that recruiters love is the ability to generate personalized offer letters using pre-populated templates. These templates save you time from repeatedly crafting offer letters, while enabling you to still personalize and customize communication that candidates desire. As with most data, the ATS allows you to store these documents in one centralized location, providing consistency and ease of use across your organization.

JazzHR also enables you to automate requests for eSignatures, streamlining the process and ensuring compliance through your HR department and the Equal Employment Opportunity Commission. In all, you’ll accelerate your time-to-hire and reduce the amount of time a candidate is left waiting to advance to the next stage.

1. Customizing from Start to Finish

Every organization is different, so they naturally require their own methods for success. JazzHR enables you to customize and tailor how the ATS finds, screens, and engages with candidates, from the initial outreach to the signing of the offer letter. This includes building custom workflows for each job opening, personalizing recruiting data with custom fields, customizing your career page, and creating robust and customizable reporting that is critical to evaluating and optimizing your hiring process.

The Possibilities Are Endless

These 10 applicant tracking system benefits only scratch the surface of the value and benefits you’ll see when implementing an applicant tracking system, like the award-winning ATS from JazzHR. If you’re thinking of embracing an ATS, now is the time. Start finding and hiring the right talent with the only hiring platform built for businesses like yours. Recruit better. Hire faster. Try JazzHR for free today.


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